Don't, for example, automatically laugh when an employee says he or she is a follower of the Jedi. I am enrolled in your course [course number]. Thank you in advance for accommodating my request. Rising sophomores (Class of 2025): Thursday, March 3, 2022, Incoming students (Class of 2026 and transfer sophomores): TBD. 01. Since our company operates on the basis of a five-day workweek, Monday through Friday, there has not been any problem in my work schedule regarding having the hours of the Sabbath off. Depending on the circumstances, some examples of workplace accommodations may include: providing a woven cloth mask or personal protective equipment (PPE); physical distancing or modifying the work environment; modifying work schedules; The Interactive Process is the way in which employees, supervisors, and their departments arrive at a reasonable accommodation. (800) 526-7234 (Voice) | (877) 781-9403 (TTY) | Employer Live Chat, Home| About| For Employers| For Individuals| For Others| On Demand, Feedback| Accessibility| Copyright| Disclaimer| Privacy, Examples of Accommodation Request Letters, Personal air purifier (for my office) and air filters (for HVAC), or. Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. The VMS will be accessible via the myJH portal when it goes live on July 1. Find the latest news and members-only resources that can help employers navigate in an uncertain economy. Staff with a medical, mental health, or developmental disability shall immediately contact their . Consider the request. info@eeoc.gov Please note that accommodation requests received past the deadline will not be considered until afterhousing assignments are determined. For example, an applicant may ask to reschedule an interview that is on a religious holiday or an employee may request an exception to a "no hats" rule to wear a religious head covering, such as a yarmulke or hijab. Religious Exemption Letter. A request for a religious accommodation for housing must document: a description of the accommodation you are requesting; If the student does not belong to a religious community that could provide this letter,the student should indicate this in their letter and request a letter from the University Chaplain after due consultation with the University Chaplain. As such, I am unable to {work on Sunday mornings, shave my beard, etc.}. To help our brethren who may need support in writing a letter to establish a religious objection, we have created aReligious Accommodation Requesttemplate that can be used and modified to suit individual circumstances. In some cases, OIE may need to obtain additional information and/or documentation about the student or employee's religious or spiritual practice(s) or belief(s). Secular activitiesshopping, sports, employment, and entertainmentare laid aside. This template letter is not intended to give legal advice, but rather general legal information and serve as a general resource. var currentUrl = window.location.href.toLowerCase(); Always end a letter by thanking your employer for their kind consideration. However, the law does stipulate that the employer only has to conform if the accommodation will not cause the company any undue hardship. You are entitled to make this request, and your employer must make these accommodations based on the law of Equal Employment Opportunity. Student Vaccine ExceptionRequests:Whenever possible, students should submit vaccine exceptionrequests to OIE at least 30 days in advance of Pre-Entrance Health Requirement Deadlines and OIE will do its best to respond in a timely manner. Requests for religious accommodations must be assessed on a case-by-case basis, considering the unique facts; the nature of the requested religious accommodation; the effect of approval or denial on the Service member's exercise of religion; and the effect of approval or denial on mission accomplishment, including unit cohesion. A request for a religious accommodation for housing must document: A request for a religious accommodation for dining must be made at the earliest possible opportunity after admission. Permitting a student or employee to take a particular day or time period off for a religious holiday; Providing a student or employee with a time and place to pray. Below I have included some possible ideas that could help at my workstation. There is no public health emergency. The letter should make it clear that you are requesting reasonable accommodation in view of your religious beliefs. 1/9/2019 Employer Address City, State, Zip Code RE: Accommodation for Religious Belief and Practice Dear (HR Person's Name): I am writing this letter on behalf of your employee, xxxxxx, who is a member of the Seventh-day Adventist Church. a permanent position. This letter is in reply to your request for accommodation approval. Step 4. Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. Religious Accommodation Request Form A reasonable religious accommodation is a change in the work environment or in the way tasks or responsibilities are customarily done that enables an employee to participate in their religious practice or belief without undue hardship on the conduct of the university's business or operation. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. }\_e1~PyxxC|~t#;w#~0?Op|*h UAYIcW_}qWXz.fqw~zyW4iqCg+ty{%45&r4ZU PtYI}H{R=PRI^K$L*)W[XRdY\v 6jTl.e>A(SO>=q&>y$%\5/X1,oFfs5y4"]bu{HcO&9YEK~)1)r% m!xb11L kTIOrc~?(w4"9qoPA Thank you for your consideration and understanding in this matter. First-Year Residential Students Living on Campus: You can sign up for a kosher meal plan while registering for housing the summer before you arrive on campus.Second-Year Resident Students Living in McCoyor Charles Commons: You can sign up for a kosher meal plan while registering for housing the spring of your first year.Second-year Residential Students Living in Homewood Apartments, Bradford, or Rogerss House: You can sign up for a kosher meal plan while registering for housing the spring of your first year or by signing up for meal plans on theHousing Portal.Upperclassmen and Off-Campus Students: You can enroll for a Kosher meal plan on theHousing Portal by logging in with your JHED. Some examples include: 4. I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. a qualified individual with a disability to enjoy equal employment opportunities. Contact the University Chaplains Office only if there is a conflict in making the accommodations for a religious/cultural observance. Employer's name Make accommodation policies clear, and apply them equally even if the employer has never heard of the religion. When we met with you, we discussed what type of accommodation you . 5. In Exodus 20, the Bible commands us to remember the Sabbath day to keep it holy, and to refrain from work on that day. It has been brought to the attention of The Vault Project that many employers are requesting a signed letter from a pastor on their religious exemption request forms for COVID vaccines. I do not wish to have a conflict between my job duties and my obligations to God. If an employee asks for time off on Saturdays to attend a religious service but also is known to attend a drag racing club then, the employer can push back and ask if the worker will attend the religious service or the drag race. In order to retain my integrity in Sabbath observance, it is important that I be allowed to leave work each Friday just prior to sunset. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [STUDENT] Dear [School Administration]: [School] has issued a directive requiring me, a student enrolled in [school] [or, if the student is a minor, my child [name of student], a student enrolled in [school],] to get vaccinated with a COVID-19 vaccine. (3) A request for the accommodation of religious practices may be granted in whole or in part. What should I do if an applicant or employee asks for breaks, leave or other changes to a work situation because of his medical condition or his religious beliefs? I will be very grateful if you could assist me in achieving a suitable schedule to avoid such a conflict. In the meantime, they welcome feedback or questions from students who can reach them atdining@jhu.edu. Need help with a specific HR issue like coronavirus or FLSA? Students are required to check their course syllabi at the beginning of the semester, make any conflicts with religious/cultural observances known to their professors, and discuss arrangements for missed classes or assignments. The Jedi religion is listed by the military as one of more than 200 religions it recognizes. The Department's reasonable accommodation policy is outlined within Personnel Bulletin 21-03 Processing Requests for Reasonable Accommodation for Individuals with Disabilities. Change employee to a shift or department that does not operate on Friday night or Saturday. The Interactive Process can begin in a number of ways. Religious beliefs are one freedom protected in the workplace by Title VII of the US Civil Rights Act of 1964. The Department of the Air Force is processing a number of Religious Accommodation Requests for the COVID-19 vaccine. The Equal Employment Opportunity Commission's template is the same one the agency uses for its own employees, and was part of a Thursday update to . I observe the seventh-day of the week (Saturday) as the Sabbath as taught by my church in harmony with the Old and New Testament teachings of the Bible. For Airmen seeking a religious accommodation request, chaplains play a critical role in ensuring each request is fully considered in accordance with DAFI 52-201, Religious Freedom in the Department of the Air Force. document.head.append(temp_style); You may be trying to access this site from a secured browser on the server. Please bear in mind that I do not request to have the Sabbath off in order to have an extra day at home to catch up on odd jobs or to engage in recreation or amusements. While Title VII of the Civil Rights Act of 1964 doesn't go as far as encompassing sports as a religion, the EEOC does define religions as including religious beliefs that are new or uncommon, not part of a formal church or sect, only subscribed to by a small number of people, or illogical or unreasonable to others. Whatever adjustments need to be made, you can count on me to do everything I can to cooperate fully. PO Box 81489 Middlesex, NJ 08 Fax Number: Your accommodation request will be reviewed by your . Avoid application of punitive leave policies. OIE will then gather the necessary informationtoconsiderthe request. Request for Religious Accommodation . "Try your hardest to accommodate. stream If you think you may have a medical emergency, call your doctor, go to the emergency department, or call 911 immediately. Model Letter: Requesting Religious Accommodation in the Face of COVID-19 Vaccine Workplace Mandate Dear [Name of Human Resources Officer or other appropriate supervisor]: On [set forth date], I and other employees of [name of employer] were notified that all employees must be fully vaccinated against COVID-19 and provide proof thereof or face Requests for reasonable accommodation to participate in pre-employment polygraph examinations must be submitted to the Office . Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. Here in Canada the Justice Centre for Constitutional Freedoms (JCCF) offers this advice: The religious objections held by individuals to specific vaccines will vary significantly. Subject: Religious Accommodation for [Course Number]. Make sure, as well, that the letter does not contain any grammatical or spelling errors. 1-844-234-5122 (ASL Video Phone) Subject: Assertion of Religious Exemption to Vaccination and Request for Accommodation. ) or https:// means youve safely connected to the .gov website. For religious exemptions toimmunization requirements, students should submit along with their requests: Please email your request, your letter to President Burwell, andaletter from a leader of your faith community (or a request for consultation with the University Chaplain)to president@american.edu. A request for a religious accommodation for dining must document: As with housing and dining accommodations, medical accommodations should be made at the earliest possible opportunity after admission. Send religious accommodation letter sample via email, link, or fax. Title VII prohibits employment discrimination based on religion. SPOKANE, Wash - State employees required to get the COVID-19 vaccine now have a way to request religious and medical exemptions. General Information Catalog IT Policies, Standards, and Guidelines If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys Vaccine Management System (VMS) that will launch on July 1, 2021. I would like to work with you to explore how I can meet the requirements of your course while still honoring my religious practice. I request Reasonable Accommodation to have {Company Name} {waive the requirement, provide a substitute, allow shift swap, etc.}. I anticipate this arrangement would be necessary for only 5 or 6 weeks, or until the sun starts to set after 5:00 p.m. Work a flexible schedule so that the employee can leave the job on Friday afternoon before sundown, to permit time to travel home before Sabbath begins. In addition, having a list of what I might need to do for the workday/week could also help me keep track of my work. Attach a copy of the policy, highlighting the issue at hand. The religious accommodation request, if filed with an employment agency, may be submitted to the agency to whom the employee currently has a personnel management relationship. A request for a religious accommodation for housing must be made before housing is requested. 10 Examples of Religious Exemption Requests for Covid-19 Vaccines In the United States, employers have the responsibility to create a safe and unbiased work environment for people of different races and beliefs. These may prove helpful to consult. CO/OICs will accommodate . According to new guidance from the Equal Employment Opportunity Commission (EEOC), employers can push back when there is: HR may speak with supervisors and inquire about whether the person talks about religion at work or has ever asked for specific days off.